CATEGORIES OF INFORMATION WE COLLECT ABOUT YOU
In the course of your use of the Services, we obtain the following information about you as described below.
INFORMATION YOU VOLUNTARILY PROVIDE TO US
• We collect the following information from you when you provide it to us:
• Information that you provide prior and during any registration process, including in connection with a co-branded offer
(such as your name, company name, email address, phone number, billing address or credit card information, geographic location,
and industry).
• Information you provide, when you call or email us, for support or otherwise, or when you use our products or Services such as
through email, phone calls or screen sharing services.
• Payment information, including credit card data and billing address when you purchase some of our Services.
INFORMATION WE COLLECT ABOUT YOUR USAGE AND DEVICES
We collect data relating to your online activity on our websites, including the following:
• Your IP address, browser type and version, geographic location and operating system version.
Any device or other method of communication you use to interact with our Services including device identifiers.
• How you got to our Services and any links you click on to leave.
• Pages you view including your interactions with any videos we offer.
• When you update your information, communicate with us or order new Services.
• Metadata about your use of our Services and emails we send to you (including clicks and opens).
• Metadata about how your customers, contacts and users interact with the Services we provide you.
• Issues you encounter requiring our support or assistance.
We store the data we collect in a variety of places within our infrastructure, including system log files, back-end databases
and analytics systems.
INFORMATION WE ACQUIRE FROM SOCIAL MEDIA
• We collect information (such as your name, social media account name and email address to pre-populate our sign-up form)
from third party social networking sites, when you use your social network credentials to log into some of our Services.
• You can control the level of privacy settings you have in place at the social networking site.
Find out more at the social networking site you use.
INFORMATION WE ACQUIRE FROM OTHER SOURCES
We also collect the following information from other sources:
• Information you provide to us at seminars or to our partners.
• Information you provide to us in surveys.
• Information that is publicly available.
• Information you consent to us receiving from third parties.
We may collect and store demographic information (such as your zip code, gender, date of birth, and/or age),
and use this data to tailor your experience on our websites, ensure you are at least 18 years of age to make purchases,
provide content that we think you might be interested in, perform general improvements to the websites, and display the content
according to your preferences. Such demographic information may be shared with partners, market researchers and other third
parties on an aggregate and non-personally identifiable basis. No personally identifiable information will be linked to such
aggregated demographic information that is shared with third parties.
We also collect information that you may provide during your telephone conversations with us, which we may monitor or record.
We may combine any information we collect about you with other information we have about you to help us update, expand and
analyze our records, identify new customers, and provide products and services that may be of interest to you.
If you provide us personal information about others, or if others give us your information, we will only use that information
for the specific reason for which it was provided to us.
HOW WE USE YOUR INFORMATION
We use the information we collect, both on its own and combined with any other information we collect about you, for the
following business and commercial purposes:
• To provide the requested Services to you.
• To provide you with useful content.
• To ensure the proper functioning of our Services.
• To offer and improve our Services.
• To provide you with requested information or technical support.
• To facilitate your movement through our websites or your use of our Services.
• To do a better job of advertising and marketing our Services (subject to your consent where required by applicable law).
• To advertise and market third party products and services (subject to your consent where required by applicable law).
• To diagnose problems with our servers or our Services.
• In connection with our security and compliance programs.
• To administer our websites.
• To communicate with you.
• To create directories (only when you explicitly ask to be included).
• To bill for Services.
• To target current or prospective customers with our products or Services through online advertisements served on third-party
sites by third-party vendors, such as Google (subject to your consent where required by applicable law).
• To assist us in offering you a personalized experience or otherwise tailor our Services to you.
• As otherwise described in this Privacy Notice.
We also use the information we receive to produce reports on trends and statistics, such as mobile search trends, email open
rates by industry, campaign best practices or the number of users that have been exposed to, or clicked on, our websites or
evaluated or purchased our products or Services.
Payment information that you provide to us, including credit card data, will only be used to facilitate payment for the Services.
We also use recorded telephone conversations for quality control purposes, to train our employees and for our own protection.
SHARING WITH PARTNERS
When we share your personal information with certain third-party partners, including marketing and advertising partners,
that information includes your name, email address and other information enabling partners to:
• Assist you in using our Services.
• Contact you with offers, services or products that may be of interest to you.
• Provide you with their products or services.
Our partners may use cookies, web beacons, pixels, tags, scripts, device recognition and similar technologies in order to provide
you advertising based upon your browsing activities and interests. For more information and guidance on how to opt out of cookies
Click Here to access our Cookie Notice.
If you are located in a jurisdiction where such sharing requires your permission, we will only do so with your consent.
Please note that if you access our Services through a tool that hides your location, such as through a virtual private network,
you may not receive our request for permission because we were not able to identify you as being located in a jurisdiction where
your permission is required.
Further, our partners are prohibited from using your contact information for any purpose beyond those set forth above without your
consent. We will not provide our partners with your credit card information. Further information about certain partners we share
personal information with is available Here
In the event we collect information from you in connection with an offer that is jointly presented by us and a partner,
we will let you know who is collecting the information and whose Privacy Notice applies, as well as any options you may have
regarding use of your information.
SHARING WITH THIRD PARTY SERVICE PROVIDERS AND VENDORS
Occasionally, we enter into contracts with carefully selected third parties to assist us in servicing you
(for example, providing you with customer service, fraud detection and deterrence, or access to advertising assets and providing us
with information technology and storage services) or to assist us in our own marketing and advertising activities
(including providing us with analytic information and search engine optimization services).
Additional information about certain third-party service providers we share personal information with is available Here
Our contracts with such third parties prohibit them from using any of your personal information for any purpose beyond the purpose
for which it was shared.
If you purchase a product or service from a third party through one of our brands, we will pass your personal information to such
third party in order for them to fulfill your order.
We offer features that allow you to better target who you contact through our Services. These features allow you to optimize your
campaigns, segment your lists, and better customize your offerings to your customers. In order to do this, we partner with third
parties who can provide you with information about your contacts. If both you and your contacts are located outside of the
United Kingdom and the European Union, this may include demographic information and geographic location.
We require that these third parties are contractually or legally permitted to share this information with you.
In order to provide you with these features, we may send third parties certain pseudonymized personal data about your contacts.
These third parties are prohibited from using this personal data for any purpose beyond that for which it was shared.
We also share non-personal information with certain third parties, including the media, industry observers, marketing and
advertising partners, vendors, customers, potential customers or partners. For example, we disclose mobile search trends,
email open rates by industry, campaign best practices or the number of users that have been exposed to, or clicked on, our
websites or evaluated or purchased our Services.
Our third-party service providers and vendors may use cookies, web beacons, pixels, tags, scripts and similar technologies in
order to provide you advertising based upon your browsing activities and interests. Click Here to access our Cookie Notice for more information and guidance on opting out of cookies.
For Directory Listings. If you provide your information in order to be included in our free directories you are consenting to
(1) individuals contacting you to solicit your products and services and (2) businesses contacting you to market services you may
find useful. Due to the nature of a directory, your information will be published publicly and you may be contacted by phone or
email depending on the information you provide. You will never be added to our directories unless you request to be included and
you may remove your listing at any time by accessing your Scoot dashboard, calling +1 603-111-22AA. or emailing us at
support@iconciliation.com (Please be sure to add the word Data Protection/Privacy Protection in the subject field of the email).
For Promotional Offers and Sweepstakes. When you provide your name for a promotional offer or to enter a sweepstakes or contest,
your participation in the contest constitutes the consent for the for the use of your name, likeness, prize, photograph,
voice, opinions and/or hometown and state for promotional purposes and to demonstrate the transparency of a competition,
in any media, worldwide, without further payment or consideration. We may request the contest winner provide consent to such use
in writing. We will file your name with state agencies if required by law.
SHARING WITH RESELLERS AND PRIVATE LABEL PARTNERS
As it relates to iConciliation’s trusted resellers and private label partners (collectively, “Resellers”),
iConciliation may process customer Personal Data on behalf of Reseller. In such cases, Reseller is the data controller and
iConciliation is the data processor and each party’s obligations will be outlined in the Reseller Agreement between the parties.
In the event of a data subject access request sent by a third party to a Reseller, Reseller will make a similar request to
iConciliation by visiting our DSAR portal Here. and submitting the appropriate form. All data collected
through this relationship will be treated in accordance with this Privacy Notice.
CORPORATE REORGANIZATIONS
If we are involved in a merger, acquisition, a sale of all or a substantial portion of our assets, or other similar sale
transaction, your information will be transferred as part of that transaction. We will notify you by email and/or a prominent
notice on our website of any such transfer and any choices you may have regarding your information.
AUTHORIZED USERS
All users authorized by you to have access to your account can view personal information stored in the account.
A primary account holder can view personal information saved in subaccounts to which they have authorized access.
We share information about authorized users only for legitimate purposes consistent with this Privacy Notice,
including servicing your account and marketing products and services to you.
LEGAL PROCESS
If legally required to do so, or if we have a good faith belief that such disclosure is reasonably necessary,
we may disclose your personal information to courts of law, public authorities (including to meet national security or law
enforcement requirements) and other relevant third parties, such as internet service providers, to conduct an investigation,
respond to a third party or law enforcement subpoena or court order, to bring legal action, prevent harm to others or pursue
other relief when you or a third party are or may be:
• Violating our terms and conditions of use.
• Causing injury or other harm to, or otherwise violating the property or other legal rights, of us, other users, or third parties.
• Violating federal, state, local, or other applicable law.
To the extent we are legally permitted to do so, we will notify you in the event that we are required to provide your personal
information to third parties in connection with a subpoena, as required by law, court order or other government or law enforcement
authority or regulatory agency (including ICANN) in order to enforce or apply our Services Agreement or other agreements.
For more information on ICANN see the Addendum for Users who purchased Domain Registration services Here.
SECURITY
The transmission of information via the internet, email or text message is not completely secure. Although we will do our best to
protect your personal information, we cannot guarantee the security of your information transmitted through websites or over email;
any transmission is at your own risk. Once we have received your information, we will take appropriate technical and organizational
measures to safeguard your personal information against loss, theft and unauthorized use, access or modification.
When we collect financial account information, such as credit card numbers, we protect its transmission through the use of
encryption such as the Transport Layer Security (TLS) protocol.
TRACKING TECHNOLOGIES AND ONLINE ADVERTISING
We use cookies, web beacons, pixels, tags, scripts and other similar technologies in the course of our business.
Information about the technologies we use, why we use them (for example, in connection with online advertising) and how you can
control them can be found in our Cookie Notice found Here.
CHOICE/OPT-OUT
MARKETING COMMUNICATIONS FROM US
We will need to contact you directly or through a third-party service provider as necessary to deliver transactional or
service-related communications regarding products or Services you have signed up or purchased from us. We will also contact you
with offers for additional services if you have given us consent to do so or we are allowed based on legitimate interests.
You do not need to provide consent to receipt of marketing communications in order to receive our Services..
EMAIL
You always have the opportunity to opt out of our marketing communications with you or change your preferences by following a
link in the footer of all non-transactional email messages from us or by emailing us at support@iconciliation.com (Please be sure to add the word Data Protection in the subject field of the email).
Some communications from us are considered transactional or service communications (for example, important account notifications
and billing information). You agree to receive these transactional and service communications as a condition of the Services that
we provide to you. You must cancel your accounts for all Services, if you do not wish to receive any transactional or service
communications from us. To cancel your account, please follow the instructions found in the terms of service for the applicable
Service. You may still receive marketing communications from us even after you cancel your account unless you also opt out of our
marketing communications as described above.
PHONE, TEXT (SMS) MESSAGES AND POSTAL MARKETING
If you have given your consent to send you email, phone or SMS marketing, or if you have provided us with your postal address,
we will use the personal data you give to us to contact you from time to time. If you register on the Site, you can choose to
provide your consent to receive marketing communications by e-mail, phone and/or cell number (including use of automated dialing
equipment and/or pre-recorded calls), text (SMS) message, social networks or any other means of communication that your device
may be capable of receiving. If you do not want to receive postal or electronic communications, you may withdraw your consent at
any time, by clicking the link in a communication, or emailing us using the address provided below. You don’t need to provide
consent as a condition to purchase our products or services. If you want to withdraw your consent to receive marketing calls by
phone, you may contact customer support at the brand from which you purchased your Services and indicate your preference to us.
Contact information for specific brands can be found on the homepage of each brand.
COOKIES
For information about how to manage and opt out from cookies, please visit our Cookie Notice.
INFORMATION FROM THIRD PARTIES
To manage the information, we receive about you from a social networking site or other third party (if applicable),
you will need to follow the instructions from that party for updating your information and changing your privacy settings,
where available. The information we collect is covered by this Privacy Notice and the information a third-party collects is
subject to the privacy practices and notice of that third party. Privacy choices you have made on any third-party site will not
apply to our use of the information we have collected directly through our Services.
UNAUTHORIZED ACCOUNTS
If an account or profile was created without your knowledge or authorization, please contact customer support at the brand on
which the account or profile is located to request removal of the account or profile.
RETENTION OF PERSONAL INFORMATION
We retain your personal information to provide Services to you and as otherwise necessary to comply with our legal obligations,
resolve disputes, and enforce our agreements. We will retain your personal information for no more than seven years following the
later of (i) the date on which you terminate your use of the Services or (ii) May 25, 2018 WWW.ICONCILIATION .COM, unless we are otherwise required by
law or regulation to retain your personal information for longer. For example, where you have a contract with us, we will retain
your data for the length of the contract, and will further retain that information for a time period consistent with our legal or
regulatory responsibilities after the termination or expiration of your Services with us in order to allow us to resolve disputes,
enforce our relevant Service Agreement, and to adhere to the technical and legal requirements and constraints related to the
security, integrity and operation of the websites. If you have any questions about how long we will keep your specific data,
please contact support@iconciliation.com (Please be sure to add the word Data Protection in the subject field of the email).
YOUR RIGHT TO CONTROL HOW YOUR PERSONAL INFORMATION IS USED
You have the right to make requests regarding your personal information. You can:
• Ask us to access (and provide information on how we use and how we share), update, remove, restrict, or correct your personal information.
• Ask us to identify what personal information of yours has been shared.
• In certain circumstances, receive or (if technically feasible) ask us to provide your personal information to a third party,
in a structured, commonly used and machine-readable format, although we will not provide you with certain personal information if
to so would interfere with another’s individual’s rights or where another exemption applies.
• Object to marketing at any time by support@iconciliation.com (Please be sure to add the word Data Protection in the subject field of the email).
• Withdraw your consent to process your personal information in circumstances where we are relying on your consent as our basis
for processing. You can withdraw your consent at any time by
You can view or change the personal information you have provided us by submitting a request through our DSAR portal
Here. or logging into your online account manager, if applicable. To exercise any of your rights,
please send an email to support@iconciliation.com (Please be sure to add the word Data Protection in the subject field of the email). or visit our Privacy Center
Please note that some rights only apply in certain circumstances or to certain information and some exceptions may apply.
In some areas you have data subject rights afforded by the laws in that jurisdiction, to find out if the rights apply to you and
exercise your rights, go to the DSAR portal Here.
More information about how your personal information is processed as a resident of the EEA or Switzerland is available Here.
More information about how your personal information is processed as a resident of the UK is available Here.
More information about your rights as a resident of California is available Here.
More information about your rights as a User located in Brazil is available Here.
THIRD PARTY LINKS AND INFORMATION COLLECTION AND USE BY OUR USERS
Some of our Services provide links to other websites. Because we do not control the information policies or practices of these
third-party sites, you should review their privacy policies to learn about how they collect and use personal information and direct
any concerns to the site administrator of that website.
You may also log in to some of our Services using sign-in services such as Facebook Connect or an Open ID provider.
These services will authenticate your identity and provide you with the option to share certain personal information with us,
such as your name and email address to pre-populate our sign up form. For example, if you take advantage of certain of our social
media features, such as the Facebook Like button, and widgets, such as the “Share This” button or interactive mini-programs that
run on our site, the applicable social networking sites may collect your IP address, which page you are visiting on our websites,
and may set a cookie to enable it to function properly.
CHILDREN
Our Services are not directed to persons under 18. We do not knowingly collect personal information from children under 18.
If you are a parent or guardian of such a child and become aware that your child has provided personal information to us,
please contact us as described in this Privacy Notice and we will take reasonable steps immediately to remove any such information.
NOTIFICATION OF CHANGES
We reserve the right to modify this Privacy Notice at any time, so please review it frequently. If we decide to change this
Privacy Notice in any material way, we will notify you here, by email, or by means of a notice on https://iconciliation.com/ or
the website of the iConciliation product or service you use prior to the change becoming effective. In all cases, your continued
use of any Services constitutes acceptance to any such changes.
CONTACT US AND COMPLAINTS
If you have any questions about this Privacy Notice or our data handling practices, or you wish to make a complaint,
you may contact our Data Protection Officer at support@iconciliation.com (Please be sure to add the word Data Protection in the subject field of the email). or by regular mail at:
Attn: Data Protection Officer
iConciliation
AKS, Laxmi Narayan Singh Lane
Badi Malawan, Sarmera, Nalanda, 811101, IN
